US Accounts Payable Services in Ahmedabad
Professional Accounts Payable Services for Strategic Cash Flow Management
In the competitive landscape of US business, cash is oxygen. However, many companies struggle to manage the outflow of that cash efficiently. Accounts Payable Services are not just about paying bills; they are about maintaining the delicate balance between holding onto cash as long as possible and keeping vendors happy.
At A M Global, situated in Ahmedabad, Gujarat, India, we transform your accounts payable department from a back-office headache into a strategic asset. We provide remote, US-compliant Accounts Payable Services that ensure accuracy, transparency, and ironclad security.
Our Comprehensive Accounts Payable Services
We offer an end-to-end solution. Whether you have 50 invoices a month or 5,000, our team in Ahmedabad scales to meet your needs.
W-9 Collection: We ensure every vendor has a W-9 on file before the first payment is released.
Updates: We regularly update contact info and payment terms to prevent communication gaps.
Capture: We monitor a dedicated email inbox (e.g., bills@yourcompany.com) to capture digital invoices instantly.
GL Coding: Our accountants understand your Chart of Accounts. We ensure expenses are coded to the right department and category, which is crucial for accurate budgeting.
Purchase Order (PO): What you ordered.
Receiving Report (GRN): What actually arrived at your warehouse.
Vendor Invoice: What you are being billed for. We only authorize payment if all three documents align perfectly.
Technology and Software Integration
We are not just accountants; we are tech-enabled financial partners. Our Accounts Payable Services leverage the best US fintech tools.
Bill.com Experts
Bill.com is the industry leader for remote AP. We are experts in setting up approval workflows, syncing with QuickBooks/Xero, and managing digital document storage within the platform.
ERP and Accounting Software
QuickBooks Online & Desktop: We utilize “Class” and “Location” tracking for detailed expense reporting.
Xero: We use Hubdoc to fetch bills automatically.
Oracle NetSuite / Sage Intacct: For our larger enterprise clients.
Why Outsourcing AP to India is a Strategic Move
Modern bookkeeping requires modern tools. We are technology-agnostic but specialize in the industry leaders used in the USA.
Significant Cost Savings
The salary of an experienced AP Clerk in the US averages $45,000 to $55,000 annually, plus payroll taxes and benefits. A M Global provides a dedicated team for a fraction of that cost, allowing you to reinvest in sales or R&D.
Fraud Prevention and Internal Controls
One of the biggest risks in small business is having one person open the mail, approve the bill, and write the check. That is a recipe for fraud. By hiring A M Global, you instantly create Segregation of Duties. We enter and reconcile; you approve and sign. This separation creates a natural check-and-balance system.
Industry Insight: According to the Association of Certified Fraud Examiners (ACFE), organizations with weak internal controls suffer significantly higher fraud losses. Outsourcing is a key way to strengthen these controls.
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Frequently Asked Questions (FAQs)
Q1: How secure is my data with A M Global?
Ans: We take security seriously. We use encrypted VPNs, secure password managers (like LastPass), and restricted-access environments. We never ask for your physical bank tokens or signing authority.
Q2: What if an invoice is urgent?
Ans: We have a “Rush Protocol.” If you flag an invoice as urgent via email or Slack, our team prioritizes it immediately to ensure it is processed within hours.
Q3: Can you handle employee expense reimbursements?
Ans: Yes. As part of our Accounts Payable Services, we can manage employee expense reports using tools like Expensify or Zoho Expense, ensuring receipts are attached and policy limits are respected before reimbursement.
Q4: Do you help with year-end 1099 filings?
Ans: Absolutely. The IRS imposes steep penalties for missing 1099s. We track W-9 status throughout the year so that come January, filing your 1099-NEC and 1099-MISC forms is a simple, one-click process.